The Lead Sponsored Projects Officer assists Sponsored Projects Managers with the day to day operations of the administrative research support team. The Lead SPO performs advanced responsibilities as assigned.

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In coordination with Sponsored Projects Manager, the Lead SPO will perform the following

Monitors, reviews and evaluates functional processes of the SPO group; assists management with assessing need, planning for improvement and facilitating implementation
• Assist SPOs and Sr. SPOs with troubleshooting of complex issues related to proposal preparation, budget review/compliance, contract negotiation and acceptance, and award management.
• Develop, monitor and review training and onboarding plan.
• Provide continuing education for staff.
• Provide quality control for all funding portfolios
• Assist with team metrics and workload distribution
• Assist with policy development.
• Other duties as assigned

ANCILLARY RESPONSIBILITIES

• When needed, provides coverage for vacancies and leaves of absence, including the following primary SPO responsibilities:
  • Serves as primary contact with the sponsor to clarify proposal guidelines, funding priorities and to assess submission deadlines and award reporting requirements.
  • Ensures adherence to institutional policies and sponsor guidelines for funding applications, and performs final administrative review of proposal submissions.
  • Liaise with the Office of Compliance, Office of Technology Transfer Commercialization, Legal Services, Human Resources, Research Finance, other Research Institute departments and centers; Division Chiefs, Center Directors and hospital administrators and others as necessary to support the pre- and post- award management of sponsored research.
  • Coordinates the negotiation and execution of awards and modifications with sponsors.
  • Assists in aligning the Research Institute's policies and practices with sponsor's requirements (including indirect cost recovery, cost-share, space requirements; reporting requirements; and patent and property rights).
  • Works with sponsors, administration, PIs and research staff to resolve programmatic and compliance issues.
  • Disseminates information on changes with NIH and other sponsors guidelines, forms, requirements, regulations, etc., and provides formal and informal training for faculty and staff.
  • Active member of the administrative research support team, facilitates meetings as needed to effectively oversee compliance with institutional, local, state, federal and other sponsor requirements and regulations
  • Maintains a high level of professional knowledge through self-study, research, participation in professional development, and attendance at webinars and conferences.

Reports to: Sponsored Projects Officer Manager

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Bachelor's degree or equivalent experience required; Master's degree preferred.
• Experience in proposal development and management of grant/contract mechanisms required.
• 5+ years experience in research administration required. CRA or equivalent certification required.
• Excellent oral and written communication skills, highly organized, and flexibility is required.
• Analytical and organizational skills required to compile and analyze grant/contract proposals and other data related to sponsored projects, and to manage multiple on-going activities and deadlines.

MINIMUM PHYSICAL REQUIREMENTS

Note any lifting requirements with pound limit. Pressure in this position will vary depending on the workload. The workload will be heavy but manageable most of the time. Pressure may arise in the face of deadlines associated with proposal submissions and contract negotiations.

• Sitting
• Stooping
• Standing
• Talking on the phone or in person
• Walking
• Pulling/Pushing File Draws
• Kneeling -
• Finger Dexterity

The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individual so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.

EOE M/F/Disability/Vet